Event Terms & Conditions

These terms outline the rules under which an event organizer may use the Company’s designated event space. When an agreement is signed, the organizer receives a limited, non-exclusive, and revocable permission to use the location solely for the specific event that has been approved. The organizer must follow all relevant laws, building rules, and occupancy limits. The space is provided as is, meaning the organizer accepts it in its current condition and is responsible for keeping it in good order and returning it to its original state after the event, aside from normal wear and tear. Any damage that happens during the event must be repaired at the organizer’s own expense.

The Company may have staff members present while the event takes place and keeps overall control of the premises at all times. Basic cleaning is included, but if extra cleaning is needed because of how the space was left, additional fees will apply. Making any structural changes or alterations to the venue is not allowed under any circumstances. The organizer must act responsibly and make sure that guests behave respectfully, avoiding any disruptive, unsafe, or destructive activities. If necessary, the Company has the right to remove individuals or stop the event entirely.

The organizer takes full responsibility for how guests interact with each other and with anyone else at the venue. The Company will not be held liable for arguments, fights, or other incidents involving third parties. Audio and visual equipment may be provided if arranged ahead of time. If that happens, the organizer must return the equipment in good working order or pay for any repairs. All such equipment remains the property of the Company and can be taken back if it is misused.

Regarding payment, a deposit is required when the booking is made, and the full balance must be paid by the day of the event. Any extra costs, such as overtime or damage repairs, must be paid promptly. Cancellation policies depend on how much notice is given. Refunds are only available if the cancellation is made far enough in advance. If the Company cancels the event, the organizer may receive a refund or choose a different date, but the Company will not be held liable for anything beyond that.

Certain activities are strictly forbidden in the venue. These include smoking, using illegal substances, doing anything hazardous, or hosting events with excessive noise. Also prohibited are activities like gambling or providing medical services. Pets are generally not allowed unless a law requires otherwise. If alcohol is served, the organizer must follow all relevant laws, ensure the alcohol is obtained legally, and prevent minors or visibly intoxicated people from being served. The organizer takes full responsibility for any incidents related to alcohol and agrees to protect the Company from any resulting claims.

Security measures may be required depending on the type of event. The cost of any security is usually the organizer’s responsibility. If security issues come up, the Company may ask for identifying information from the organizer. The organizer must also follow all operational rules, including restrictions on deliveries, storage, and the number of people allowed in the space at one time.

Reasonable efforts will be made to accommodate accessibility needs, but the organizer must communicate any requests for accommodations in advance and takes responsibility for any claims related to accessibility. The Company keeps broad rights to use any media captured during the event, including photos and videos, for promotional purposes without paying compensation. The organizer may also take photos or videos, but only of their own event and guests, and that content may also be licensed to the Company for similar use.

The organizer accepts that using the venue comes with inherent risks. They agree not to hold the Company responsible for injuries or damages, except where the law does not allow such waivers. Any personal property brought into the venue is brought at the organizer’s own risk. The Company will not be responsible for lost or stolen items.

The organizer must also indemnify, or cover, any claims or damages that come out of the event, including legal fees. The Company’s total liability is limited to the amount paid under the agreement and does not include indirect or consequential damages. If something unexpected happens, such as a natural disaster or public health emergency, both parties will try to find a new date. If that is not possible, the agreement may be ended without further liability.

The agreement does not create a lease or any property interest. It only gives a temporary right to use the space. The organizer cannot transfer their rights to someone else without approval, but the Company may assign its obligations. All terms are governed by Pennsylvania law, and any disputes will be resolved through arbitration. Additional health and safety requirements, including those tied to public health conditions, must be followed. Violations may lead to removal from the premises or other penalties.